Event & Program Details
CMSS Annual Meeting 2025: Collective Voice, Collective Impact
Leveraging our Collective Voice to Enhance Impact for Physicians and Patients
The CMSS Annual Meeting is the premier annual convening of staff and leaders serving medical specialty societies and their members. Our annual meeting provides the specialty society community with a platform for sharing innovative ideas and best practices that address issues of importance across specialties. It also showcases collaborative efforts demonstrating the power and potential of working together to advance our shared vision.
Save the date and plan to join us November 18-21, 2025 at the Hyatt Regency Capitol Hill in Washington, DC.
Who should attend?
Staff and leadership from medical specialty societies as well as other healthcare association, patient group, and industry stakeholders. Don’t miss this opportunity to engage with and learn from your fellow medical specialty society peers!
Why attend?
We invite you to join us for an unforgettable experience. Here are just some of the benefits of attending:
- Networking – connect with peers across over 50 specialty societies, healthcare and patient organizations, and industry partners
- Learning & Discovery – hear fresh perspectives from thought leaders and contribute to discussions on a range of critical issues affecting patient care
- Engagement & Collaboration – share best practices and explore opportunities for collaboration and innovation across specialties
- Tangible Take-Aways – come away with new ideas, practices, strategies, and perspectives, as well as potential partners, collaborators, and resources
Check back for additional information regarding the call for program proposals and meeting registration and logistics.
Preliminary Schedule of Events
Tuesday, November 18, 2025:
5:00 pm – 8:00 pm GLEAM Summit and Reception*
Wednesday, November 19, 2025:
8:00 am – 4:00 pm GLEAM Summit*
9:00 am – 4:00 pm OPDA Meeting
Thursday, November 20, 2025:
8:00 am – 12:30 pm CMSS CEO Council Meeting, Professional Peer Group Meetings
12:30 pm – 7:00 pm Annual Meeting and Reception
Friday, November 21, 2025
8:00 am – 4:00 pm Annual Meeting
* For registered GLEAM Participants Only.
Hotel
Hyatt Regency Washington on Capitol Hill
400 New Jersey Avenue, N.W.
Washington, DC 20001
Reserve your room today!
Attendees will receive a special group rate of $325 plus tax with a $20 daily destination fee per night. You must make your reservations no later than Monday, October 27, 2025. The hotel will honor this rate only until the room block fills or until October 27.
Registration
Registration for the CMSS Annual Meeting will open in early September. Please contact registration@cmss.org with any questions.
Registration Categories & Rates:
| Category | Early | Late |
|---|---|---|
| Member – Annual Meeting | $750 | $875 |
| Member – PPGs Only | $300 | $375 |
| Member – Virtual PPGs Only | $75 | $125 |
| Non-Member – Annual Meeting | $900 | $1025 |
| GLEAM + Annual Meeting* | $750 | $875 |
| GLEAM Only* | $0 | $0 |
| OPDA + Annual Meeting | $750 | $875 |
| OPDA Only | $400 | $475 |
*Registered GLEAM Participants Only
Call for Proposals
The Call for Proposals for the CMSS Annual Meeting is closed.
Timeline
- May 30: Call for Proposals Opens
- July 28: Proposals Due (Deadline Extended)
- September 9: Presenter Notification
- November 18-21: CMSS Annual Meeting in Washington, DC
Review the Call for Proposals Details
Click here to review complete details on the CMSS Annual Meeting Call for Proposals, including the meeting theme, submission prompts, presentation formats, and information required for submissions. All proposals must be submitted using the online form.
Call for Proposals Policies
- Must be employed by or affiliated with a CMSS Member Organization, Associate Member Organization, or OPDA (Organization of Program Director Associations) Member Organization. Proposals may include Industry Partners as presenters but should be submitted by a CMSS Membership Organization.
- Unless otherwise notified by CMSS, all presenters are required to register for the Annual Meeting and are responsible for their own registration and travel expenses. All presenters are required to deliver their presentations in-person in Washington, DC (no virtual presentations).
- All selected presenters will be required to complete a Conflict of Interest form and disclose any relationships with commercial interests at the start of their presentation, in accordance with the CMSS Code for Interactions with Companies.
Proposal Review
The Annual Meeting Program Committee has the responsibility to review and rank all submissions and determine selections for presentation at the Annual Meeting. The committee will also determine the format of each presentation.
Multiple proposals may be combined into a single session if synergy is identified in the review process. Proposals may be selected for either a plenary or concurrent audience.
Questions?
Please contact Shaniece Rigans at education@cmss.org with any questions regarding the Annual Meeting. Please contact Jessica Vacha to inquire about Industry Partner and Exhibit Opportunities at the Annual Meeting.
Event Policies
Registration Policies
Registration Cancellation/Substitution:
Requests for refunds must be made in writing and received on or before the published cancellation date of November 3, 2025. There is a $50 handling fee for ALL refunds and returned checks. Cancellations and registrations postmarked after the deadline date will not be eligible for refunds. Requests for substitutions from one registrant to another should be submitted to registration@cmss.org.
CMSS reserves the right to substitute faculty or to cancel or reschedule sessions because of low enrollment or other unforeseen circumstances. If CMSS must cancel the entire meeting, registrants will receive a full credit or refund of their paid registration fee. CMSS can make no refunds for lodging, airfare, or any other expenses related to attending the conference.
Photography and Recording:
By registering and attending the CMSS Annual Meeting, you acknowledge and agree that photographs and/or video recordings may be taken of you during the event. You consent to the use of these images and recordings for promotional, educational, and informational purposes by CMSS. This includes, but is not limited to, publication on the CMSS website, social media platforms, and in printed materials.
Recorded sessions are owned by CMSS and may be made available for on-demand viewing. If you have questions regarding session recording or do not wish to be photographed or recorded, please email education@cmss.org.
Event Health & Safety Protocols:
CMSS is committed to providing a safe meeting environment for all participants, and will follow all federal, state and local regulations based on the current conditions at the time of the meeting. All attendees agree to comply with any Health & Safety Protocols that may be put in place at the time of the meeting.
CMSS asks attendees who are not feeling well not to travel to the meeting. If an attendee feels unwell or is displaying symptoms during the meeting, we recommend refraining from contact with others. Masks are not required but are welcome and will be available at the registration desk.
CMSS reserves the right to update these Health & Safety Protocols in advance of the event and will notify all registrants of any changes.
Registrants acknowledge that travel to and attending in person meetings entails the risk of contracting communicable diseases. By registering, you agree to waive and hold the Council of Medical Specialty Societies, the facility, and each of their agents harmless from and against any liability, damages or expenses arising from travel to or attendance at the event that result in contracting communicable diseases.
